Visitor Policy

Visitors to the School

All visitors to the school may be asked to bring formal identification with them at the time of their visit (unless they are named on the approved visitors/contractors list as set out below).
They must follow the procedure below.

  • All visitors must state the purpose of their visit and who has invited them to the school and will be asked to wait at the entrance until the reason for their visit to the school has been checked.
  • Any visitor claiming to be from a particular organization, be it Private or Government will be asked to produce their Official ID card upon request before entry is allowed.
  • In case the visitor may have access to the building and if needing to work with specific children access to them, if they cannot produce their official photo ID card then unsupervised/supervised entry will not be allowed.
  • Visitors will be provided with the Visitor Slip, which shall be duly signed by the person whom you are meeting.
  • All visitors will be required to wear the visitors badge – the badge must remain visible throughout their visit.
  • Once onsite, all visitors must report to Front Office first. No visitor is permitted to enter the school via any other entrance under any circumstances.
  • Visitors will then be escorted to their point of contact OR their point of contact will be asked to come to reception to receive the visitor.
  • All visitors must hand over the Visitor Slip and Visitor Badge at the Security check while exit.
  • Truck drivers: will use their Bill of Lading as an acceptable ID; however, such persons shall not be permitted outside their normal areas of pick-up and delivery without being escorted by an appropriate associate.
  • Delivery personnel: will be permitted to make their deliveries to the appropriate areas with a badge or pass, provided they do not go beyond open areas of pickup or delivery.
  • Individuals entering School grounds for the purpose of picking-up or dropping off individuals will not be allowed outside of their vehicles unless they have been provided an appropriate pass.
  • There will be Frisking of the visitors. They are requested to kindly cooperate during the procedures.
  • Parents will be escorted by Front Office Executive staff at all times whilst they are on site.

Visitors Departure from School

On departing the school, visitors MUST leave via Front Office and:

  • Enter their departure time in the Visitors Record Book alongside their arrival entry.
  • Return the identification badge to Security Check.

Unknown/Uninvited Visitors to the School / Volunteers

Any visitor to the school site who is not wearing an identity badge should be challenged politely to enquire who they are and their business on the school site.
They should then be escorted to FOE to sign the Approved Visitors List and be issued with an identity badge.
The procedures under “Visitors to the School” above will then apply In the event that the visitor refuses to comply, they should be asked to leave the site immediately and a member of the SLT informed.
The SLT member will consider the situation and decide if it is necessary to inform the police.
If an unknown/uninvited visitor becomes abusive or aggressive, they will be asked to leave the site immediately and warned that if they fail to leave the school grounds, police assistance will be called for.

Staff Development

As part of their induction, new staff will be made conversant with this policy for External Visitors and asked to ensure compliance with its procedures at all times.